Project Manager

Primary Purpose of Position:

The Project Manager is responsible for coordinating and managing all necessary resources throughout the entire project from start-up through closeout and for ensuring that the Owner’s and General Contractor’s expectations and budgetary guidelines are met. Manage projects from, beginning to end including overall progress, budgeting, costs and general performance.  Communicate with Field Supervisors, Subcontractors, and Vendors regarding the Project Schedule. Build effective relationships with Clients, Contractors and internal staff. Directly oversee and work with Assistant Project Manager(s).

Essential Functions:

• Project Start-Up: Reviews the general contract and contract documents and confirms the budget setup. Creates a schedule of values and project logs, plans for project safety and mobilization and reviews and validates same with team member.

• Purchasing process and document control: Maintain and manage all purchase and delivery schedules, shop drawings, document control logs and change order processes.  Work with GM/President to set up and execute buying by defining scope of work, ensuring coverage and coordinating project schedules. Write needed riders and purchase orders and confirm compliance with project insurance requirements.

• Financial Management: Manage requisitions and payments including lien releases and payroll and mains best possible cash flow throughout the project, communicating issues proactively.

• Project Closeout: Delivers all necessary manuals, consolidates documentation, manages subcontractor closeout, transfer, and punch list process.

• Estimating: Thoroughly reviews all contract documents including specifications, drawings and addenda to ensure a comprehensive takeoff. Determines the scope of work to be included in our bid. Quote additional sections to provide a complete package and differentiate ourselves against our competitors. Reviewing contract documents for bonds, insurance, hob schedule, time frame, warrantees, bold requirements, bid forms and request all paperwork early so that it will be completed prior to the bid. Ensure that all information required is filled in correctly and timely such as job name, sections bidding, bid date, who bond is payable to, penalties, schedule, retainage payment time frame.  Soliciting pricing from suppliers/manufacturers by forwarding bid requests forms and takeoffs including drawings and specifications to manufacturers for competitive quotes.  Review project(s) for special requirements regarding specified manufacturers or if alternative manufacturer are allowed to bid.

• Training: Plans, coordinates and facilitates all on-the-job training activities for Assistant Project Manager(s) and new hires.

• Recruitment: Partners and assists Human Resources with interviewing and the selection of candidates as needed.

• Reports: Project Manager will provide periodic project status reports, ad hoc reports and timeline forecasts to the Senior Project Manager, Operations Manager and any other mangers, clients and vendors as deemed necessary.

• Change Order Process: Follow and track change order process through estimating.

Non-Essential Functions:

• Attends periodic staff meetings and training sessions;

• Complies with dress code, proper paperwork procedures, prompt follow-up communications and departmental policies.

Requirements Competencies and Qualifications:

• Excellent business judgement demonstrated by consistently achieving profitability objectives and strong project close-outs with client relationships in good standing

• Excellent organizational skills and attention to detail evidenced by a strong commence of all applicable contract and legal provisions

• The ability to constantly multi-task and handle competing priorities between Middlesex business needs, organizational issues, and sound customer relations

• Judgement to know when to appropriately escalate issuers up the chain of command

• A strong sense of urgency and initiative and able to quickly study and react to complex issues

• Excellent problem-solving skills and the ability to confidently and decisively take action

• To be team players with the ability to be diplomatic, able to handle and resolve conflict effectively in a firm but fair manner

Physical Requirements:

• Must be able to lift at least twenty-five (25) pounds;
• Must be able to sit for extended periods of time;
• Must be able to use computer and phone on a daily basis.

Reporting Structure:

This position reports to the Senior Project Manager and President.

Qualification Requirements:  

To perform this job successfully, an individual must be able to perform each essential function in a satisfactory manner.  The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.